The following terms and conditions must be accepted for all reservation requests.  Please contact Donna if you should have any questions or concerns.


Cooperstown Lodging Company is an independent contractor and functions as a reservation agency to secure accommodations for the traveler.

Cooperstown Lodging Company is an agent for the lodging establishments it represents and is not an agent of the traveler, Cooperstown Dreams Park or any other park or attraction.

Cooperstown Lodging Company shall not be held liable for postponed or cancelled ball games, for any loss, damage, or delay due to transportation, accident, fire, strike, civil authority including the actions of state, county or local governments in restricting or forbidding the provisioning of accommodations, acts of God, cleanliness, maintenance and safety of accommodation or any cause beyond its control. Cooperstown Lodging Company shall have no liability of any kind, whether (1) for breach of warranty, expressed or implied, including without limitation any warranties or merchantability or fitness, or (2) for negligence or otherwise in respect to any performance by Cooperstown Lodging Company pursuant to this agreement. Cooperstown Lodging Company shall in no event be liable for any incidental, special or consequential damages. In no event shall Cooperstown Lodging Company’ liability for any services performed under this agreement exceed Cooperstown Lodging Company’ fee for service.

Unless the traveler notifies Cooperstown Lodging Company upon arrival via phone or email of any claim he/she has with the lodging establishment, traveler has accepted the lodging establishment as is.

The information contained on the Cooperstown Lodging Company website is provided to aid our customers in the selection of a rental property. The details relative to individual properties listed on our website are provided by the owners of these properties and verified by Cooperstown Lodging Company by initial inspection.

Cooperstown Lodging Company does not control the addition or deletion of amenities provided with the properties listed on our website as these amenities are provided by the property owners. Cooperstown Lodging Company is not responsible for any variation between the property descriptions contained on its website and the actual condition of the property at the time of check in.

Properties are occasionally removed from our rental program on short notice due to changes in ownership or other choices made by the owners beyond our control. In the case of a confirmed reservation, you will be notified immediately and we will endeavor to find a comparable substitute among our other available rental properties.

Cooperstown Lodging Company will charge your credit card for the final account balances, 60 days after the deposit is secured.

Cancellation Policy

1.   If we receive a cancellation notice 60 or more days prior to the reserved date of arrival, the full amount of the rental payments made will be refunded, less a Cancellation Fee equal to 10% of payments made.

2.   If we receive a cancellation notice less than 60 days prior to the reserved date of arrival, there will be no refund unless we are able to re-book. In that case, the rental payment will be refunded in full less a Cancellation Fee equal to $100 of payments made for properties renting under $1000.00. Properties priced $1,000 and up are subject to a 10% cancellation fee.

3.   LARGE HOME EXCEPTION for 4, 5, and 6+ bedroom homes:

• If we receive a cancellation notice 90 or more days prior to the reserved date of arrival, the full amount of the rental payments made will be refunded, less a Cancellation Fee equal to 10% of the payments made.

If we receive a cancellation notice less than 90 days prior to the reserved date of arrival, there will be no refund unless we are able to re-book. In that case, the rental payment will be refunded in full less a Cancellation Fee equal to 10% of payments made.


If you reserve less than 30 days prior to your arrival date:

  • The total rental (rental fee + tax) is due when the reservation is made.


  1. Refundable damage deposit – separate from rental fee – is Paid directly to  host.
  2.  Rental units are NOT handicap accessible unless  specifically listed.
  3.  Each property is managed by the host / owner; Cooperstown Lodging  is the rental agent.

Occupancy Rules

1. All minor children must be accompanied by an adult at all times.

2. Traveler must abide by the maximum occupancy requirement of the lodging establishment. This includes all children except for infants in a crib.

3. Traveler is not permitted to bring team players to use the facilities of the lodging establishment.

4. Any increase in the number of people booked in the party may forfeit the traveler’s reservation. Consult proprietor with any change in numbers.

5. PETS of any kind ARE NOT PERMITTED in any rental property unless written permission is obtained from Cooperstown Lodging Company.


7. Telephones are provided with a long distance block. All long distance charges must be charged to a credit calling card, collect or third party.

8. Furnishings MUST NOT be rearranged or removed from the property for use outside.

9. Travelers will be held responsible and charged accordingly for repairs due to their abuse and/or neglect.

10. Travelers will leave the lodging establishment in a clean and sanitary condition. All dirty dishes must be cleaned and garbage, trash and food must be removed from the premises prior to check out.

11. All keys must be returned upon check-out. Lost or non-returned keys are subject to a charge of $25.00 per key.

12. The aforesaid occupancy rules are supplemental to any written lease agreement between the owner of the lodging establishment and the traveler. The aforesaid occupancy rules are for the information of the traveler, and represent the minimum requirements of each lodging establishment owner for whom Cooperstown Lodging Company acts as a reservation agency.

Security Deposits

1. Security deposits are held by the owner or the property manager of the accommodation.

2. Return of the security deposit is dependent upon compliance with the Occupancy Rules and the Terms and Conditions contained herein as well as a satisfactory damage inspection.

3. The security deposit may be used to cover damages to the property or missing items resulting from your stay, late check-out charges, extraordinary cleaning charges, insufficient funds checks, lost keys, lock-out charges, etc. This deposit is not a waiver of our right to charge for damages in excess of the amount of the deposit.

Privacy Policy

What information do we collect?

We collect information from you when you register on our site or fill out a form.

What do we use your information for?

Any of the information we collect from you may be used in one of the following ways:

  • To improve customer service (your information helps us to more effectively respond to your customer service requests and support needs)
  • To process transactions (your information, whether public or private, will not be sold, exchanged, transferred, or given to any other company for any reason whatsoever without your consent, other than for the express purpose of delivering the purchased product or service requested by the customer.
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